Office Manager
Infinum, FYROM

We’re looking for an excellent communicator with enviable time management skills and a keen eye for detail to join our Skopje office.

If working in a dynamic and stimulating environment with a growing team of 25+ professionals in modern offices located in the heart of Skopje sounds right up your alley, read on!

Office setup and maintenance:

• managing office and marketing supplies inventory, placing orders, and handling deliveries and maintenance services
• regularly stocking the office with snacks, water, drinks, and supplies

Employee support and administration:

• handling employee-related administrative tasks, such as employment contracts, time-off requests, and documentation
• orientation of new employees, including office tours, communication tools setup, and welcome packages distribution
• benefits administration and supporting employees in utilizing benefits (e.g., SportMaster, private health insurance)
• collaborating with the HR Manager on various HR-related matters
• preparation of internal newsletters in collaboration with HR

Events organization:

• team gatherings and local team-building organization, fun amp; games budget use amp; tracking
• organizing internal events
• preparation and logistic support at JobFairs and similar

Financial and budget management:

• travel budget administration and organization of business trips
• fun amp; games budget administration
• equipment and education budget administration, including equipment orders and inventory management
• gathering and recording all incoming invoices
• keeping up-to-date company archives and data entries in relevant systems

Health and safety oversight:

• organizing regular medical check-ups and health and safety trainings
• ensuring all office health and safety protocols are in place and up-to-date
• collaborating with the Managing Director and the Office amp; Operations team on office and employee-related matters related to health and safety

Requirements

• minimum of 2 years of relevant work experience in roles such as office management, HR Assistant, or HR administration

• highly developed time management skills and effective problem-solving
• ability to work effectively both independently and collaboratively within a team
• excellent interpersonal and communication skills
• reliability, discretion, and confidentiality
• flexible and adaptable mindset
• full professional proficiency in spoken and written English
• proficiency in using G-suite applications

It's a plus:

• general knowledge of the Macedonian labor legislation
• experience in working in the IT industry and/or international environment

Job Rewards and Benefits